Every company, whatever its size or sector of activity, needs to be able to optimally manage its resources and commercial, logistical and accounting data... To avoid the proliferation of software solutions, the implementation of a single management system is highly recommended. What is an ERP and what are its advantages for small and medium-sized businesses? How do you choose your ERP, and which software packages are the most widely used? Here's how.
What is ERP software and how can it help your business?
ERP stands for Enterprise Resource Planning. This name refers to enterprise resource planning solutions, also known as ERP.
An ERP system allows you to manage your day-to-day operations using customizable, interconnected modules:
- Inventory management
- Recording sales and purchases
- Entering sales and accounting data
- Human resources management...
All company information is centralized, and updates incorporated by individual users are processed and displayed in real time.
These tools are not just for large companies, and can be useful at all levels. Using an ERP ensures process optimization. It limits errors, duplication or loss of data, and avoids repetitive tasks. As a result, an ERP package boosts productivity and competitiveness.
How to choose your ERP?
An ERP is a tool designed to support your company's growth. It is essential to take the time to study various criteria before making a choice. This is to ensure that youopt for a solution that is operational in the short term, but also scalable for long-term use.
Freemium or pay-as-you-go solution
There are many ERP solutions to choose from. Some are open source, while others cannot be modified. These ERP packages may have a limited free version. In this case, freemium access is intended for a limited number of users, or certain functions are not available. Some freeware packages require hosting on the company's own servers, representing an additional cost, compared with the cost of a monthly subscription or yearly payment for an online hosted solution.
Multilingual option and currency management
If you're planning an international deployment, it's imperative to focus on translation modules and adaptation to the financial markets concerned.
Interconnection with pre-existing business software
Your company may already have a CRM or business software package in place. You need to ensure interoperability with the future ERP, particularly in terms of the proposed APIs (application programming interfaces).
Business sector specifics
Some ERP systems are general-purpose, while others are specific to a particular sector of activity (trade, craft, industry, etc.).
Mobility
Supporting teams directly in the field is essential to ensure real-time data processing. An ERP with a mobile application makes it easier to keep track of information while on the move.
Data protection
Secure back-office access, server storage, number of backups... These are just some of the parameters that ensure the security of confidential company data.
Getting started
ERP configuration and use of the management interface can be intuitive and ergonomic, or require the intervention of a professional to set up and migrate data.
Customer service
The support team and responsive customer service are also real assets. You can quickly form an opinion thanks to certified reviews.
5 ERP solutions
The following solutions are available in SaaS (Software as a Service) mode, i.e. with online hosting.
1. Axonaut
Axonaut 's all-in-one solution is particularly well suited to the needs of craftsmen and service providers: CRM, quotations and invoices, but also marketing campaigns, inventory management, customer portal...
2. Dolibarr
Dolibarr is a general-purpose ERP that is equally suited to very small businesses, the self-employed and even associations. The Dolibarr solution features a FOSS (Free Open Source Software) model and a multi-distribution model, either on-premise or in the Cloud.
3. SAP
SAP is one of Europe's leading providers of management and maintenance applications for companies and institutions. SAP' s cloud ERP features an intuitive interface that can be used on computer, tablet or smartphone.
4. Oracle NetSuite
Oracle NetSuite is a customizable software package that lets you add functionality as your business grows. Suitable for start-ups, VSEs and SMEs, it is a flexible solution capable of supporting international deployment.
5. Microsoft Dynamics 365
This is Microsoft's suite of business management applications. It is a complete solution offering CRM and ERP functionalities. Several applications can be added to adapt to the needs of different business areas: procurement, production, marketing, sales, accounting, human resources, etc. The advantage of Microsoft Dynamics 365 ERP is that it integrates with Microsoft's global platform. However, there is a charge for each additional business application.