Back Managing team expenses Expense reports

Manage your business expenses with Anytime. No charges on your payments, even abroad, with the Anytime Mastercard

By Pierre Belhache

April 12, 2021 - 8 mins reading

Easily pay, manage and account for expense reports and business expenses. Spend in over 150 currencies at Mastercard exchange rates. Forget hidden exchange fees!

1. Capped Mastercard cards for your employees

Each employee has a plastic or virtual Mastercard, allowing you to automate your staff's expense statements.

No more sharing your company card! No more scrambling for receipts!

Plastic card for purchases (restaurants, stores...)
Single-use virtual card for remote purchases (hotel reservations, etc.)
capped virtual card to manage your recurring expenses (subscriptions, supplies, Office Depot, Nespresso, etc.)

2. Accept or decline

Accept or reject employee expense claims. Before your employees can use their cards, they must first ask you to set a maximum budget that can be spent with the cards. You can be sure that your employee will not be able to spend more than the amount you have defined. + Employee identification + Amount of expenditure + Justification of expenditure + If you accept the employee's request, the funds will be available on his or her card up to the set limit. Expense account

3. Control expenses

Control company expenses, in real time. You control everything that's been spent. Filter expenses to identify unjustified purchases. + Expenses are reported in in real time. + You know who spends what and when.
+ Find for each transaction proof of expenses incurred.
+ Anytime enters VAT amounts to make your accounting easier.
Expense account

4. Ceilings and budgets

Define ceilings or budgets per collaborator + You define a limit per card which cannot be exceeded.
+ When the limit is reached, the card is blocked.
+ You can increase the card limit at any time.
+ You can block or cancel a card at any time.
Expense account

5. Automate accounting

Automate the processing of company expenses + Each payment must be justified by a invoice.
+ The VAT amounts are entered by Anytime teams + All expenses are associated with merchant categories.
+ Expenses can be associated with your chart of accounts.
+ Automatic integration into your accounting software or export in one click. Expense account

6. Optimize control over your expenses

Online purchasing: Employees use a capped, single-use virtual card.
On the move:Employees use a capped Anytime MasterCard plastic card to pay business expenses.
Automatic expense reports Transactions are uploaded in real time to the customer area. Employees take a photo of the invoice or forward it by e-mail.
Real-time reporting: transactions are reported in real time. You know who spends what and when.
Validate/refuse: You receive payment requests from employees. You know who wants to spend what. You accept or reject requests by SMS or from your Anytime interface.
Intelligent reconciliation: All transactions are reconciled by employee, category, VAT amount... no need to complete a spreadsheet.
Accounting integration: Transactions can be integrated in real time into our partners' accounting software, where an export is all that's needed to repatriate your data.
Digital archiving: business expense receipts are archived on a secure server. A search by keyword, employee or transaction enables you to find a receipt quickly.

Expense account

What are the advantages of the Anytime solution?

1. Employee benefits

Online purchasing: Employees use a capped, single-use Mastercard virtual card.
On the move: Employees use a capped Anytime Mastercard® plastic card to pay business expenses
Automatic expense reports: Transactions are uploaded in real time to the Anytime customer area. Employees take a photo of the invoice or forward it by email.

Adding invoices

2. Benefits for managers

Real-time reporting: All transactions are reported in real time. You know who spends what and when
Validate/refuse: You receive payment requests from employees. You know who wants to spend what. You accept or reject requests by SMS or from your Anytime dashboard.

Management manager

3. Benefits for accountants and finance departments

Intelligent reconciliation: All transactions are reconciled: by employee, by category, VAT amount...No need to complete a spreadsheet.
Accounting integration: Transactions can be integrated in real time into our partners' accounting software, where an export is all it takes to repatriate your data.
Digital archiving: business expense receipts are archived on a secure server. A search by keyword, employee or transaction enables you to find a receipt quickly.

4. No more Excel spreadsheets

Generally, in 80% of companies, the process is always the same: + The employee pays with his personal card + The employee consolidates his expense claims in a software program or Excel spreadsheet. + The employee brings paper receipts to the accounting department + The employee loses 2 hours per month + The employee is reimbursed.

This mode of operation is "old school"!

Why force employees to re-enter everything when they've already paid with their credit card? Everything is already digitized. With Anytime, it's simpler: + Each employee has an Anytime card + After each transaction, the employee receives an email inviting him or her to respond by adding the supporting invoice for the expense. + The employee takes a photo of the invoice with his or her phone. + At the end of the month, if the employee has not entered all the supporting documents, Anytime automatically sends him or her an email reminder.

5. How much does Anytime cost?

Anytime fees are indexed according to the number of cards you intend to use. See the rates page for detailed prices.

If you compare our rate with competing solutions. Please check + Are there any fees when depositing money on the cards? No. + Are there any fees when spending money in Europe or abroad? At Anytime there are none. Exchange fees are 0%, whereas our competitors charge between 1.5% and 3.5%.